Hospitals and Institutes Minutes
Bill Wilson Hall
2707 E Van Buren St. Phoenix, AZ
Wed 8/13/2014 at 7:00 PM
Nicole opened the meeting at 7:00 PM with a Moment of Silence followed by the Serenity Prayer.
Robert read the 8th Tradition Long form.
Remarks from the Chair: Nicole said that we have created a Feedback Questionnaire that we are requesting for the Reps to take them to their home groups and give us there feedback. Reminder that if you want to be on the agenda when possible to contact the Steering Committee through e-mail before the 7:00 PM on the first Wednesday of each month. If you have feedback for us please let us know. Everyone is welcome and encourage to attend the Steering Committee however participation is limited to committee members. The past year H&I had an ad hoc committee to review what we were doing and what or how we could improve. Upon the Steering Committee reviewing those suggestions we will then present them to the body of H&I for review. One of the things that was suggested when we present the budget for 2015 that we will also include Bridge the Gap and this was voted on and approved.
Secretary Report: Tracey said that the minutes are on the back table. She also said that the sign in sheet is on the back table please confirm that everything is correct. Tracey thanked Ed for doing the Minutes in her absence at the last Meeting. The Minutes were approved.
Co-Chair Report: Robert said that when you are unable to attend to please let Robert know what your report is and he will share it you would like.
Treasurer’s Report: Ian presented his report.
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Balance forward |
$1,758.79 |
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Income |
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Group Contributions of |
$7,394.74 |
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Business Meeting Collections |
$55.70 |
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Income Total |
$7,450.44 |
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Balance After Income |
$9,209.23 |
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Expenses |
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U-Haul Storage Unit |
($148.72) |
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Printing |
($5.51) |
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Bridge the Gap Funding (From |
($142.35) |
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Total Expenses |
($296.58) |
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Ending Balance |
$8,912.65 |
The Treasurer’s Report was approved.
Jamboree: Jim said that so far so good. We have a place, time, date, format and plan. KEY POINT for next line …book for meal. We need more people and home group support for the jamboree committee. Meal, Raffle, Donations, Etc. The purpose is for awareness coordinators should be there. Tomorrow we meet at the Fiesta Ramada at Kiwanis at 5:30pm
Literature: Aaron said that if you did not receive a copy of his report will also be on the Website.
The General Service Conference approved literature are organized into piles at the back of the room is for the various Valley wide H&I Coordinators to distribute to the various hospitals, treatment centers, jails, and prisons throughout the Valley to the confined Alcoholics. If you chair an Alcoholics Anonymous you will coordinate with your respective coordinator to get books inside.
Used and new Grapevine issues can be donated by home groups and will go to confined alcoholics.
Since we make a literature order every other month for 2 months of distribution I had the breakdown of the money spent on the literature on last month’s report. It is available online at www.vwhi.org if you were not here last month to get a hard copy. This month’s report will show you an example of where the literature if being distrusted. In keeping with the 6th Tradition we will not list the names of the hospitals, treatment center, and institutions we send books into. For the months of June and July (time between Valleywide H&I monthly meetings) literature went to:
Hospitals and treatment centers:
Big Book 31 cases = 620 books
12X12 12 cases = 240 books
Pocket Big Book 1 cases = 40 books
As Bill See It 1 cases = 20 books
SRI Meeting Lists = 530 lists
Area Meeting Lists = 124 lists
Jails and Prisons:
Big Book 12 cases = 240 books
12X12 10 cases = 200 books
Pocket Big Book 1 case = 40 books
Spanish Big Book 2 cases = 40 books
Spanish 12X12 2 cases = 40 books
AA in Prison 2 cases = 40 books
Daily Reflections 1 case = 40 books
Area Meeting Lists = 30 lists
Math for money distributed through literature distribution:
860 Big Books $6.23 each = $5357.80
220 12X12 $5.74 each = $2525.60
80 Pocket BBs $3.28 each = $ 262.40
80 Spanish Big Books $6.23 each = $ 498.40
80 Spanish 12X12 $5.75 each = $ 459.20
40 AA in Prison $1.58 each = $ 74.00
20 As Bill See It $6.23 each = $ 124.60
40 Daily Reflections $6.77 each = $ 270.80
530 SRI Meeting Books $1.00 each = $ 5.30.00
154 Area Meeting Books $1.25 each = $ 192.50
TOTAL = $10295.30
Additionally, 120 meeting lists were used to pay for rent for the two monthly meetings totaling $120.00
Webservant:
Dan not present however he sent a text to Nicole that said that the e-mails were broken however they are now fixed. He also said that he updated the front page of the website.
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Coordinator Reports
East Valley Coordinator: Aaron said that all meetings are covered that he knows about and are going good. He is still working on trying
to add meetings to facilities. Not a lot of progress but he is working on it. He said that one of his chairs at Aurora would like to find someone who could maybe help her out one or two Mondays if interested please let Aaron know.
Hospitals West: Lydia said that all is good however she is looking for someone to do a Meeting at Banner Thunderbird on Wednesdays at 6:00 PM.
Treatment Center: Phil said that all meeting are currently filled.
Community Bridges East: Georgia going good.
Community Bridges West: Tom said the meeting on August 4th was cancelled however appears as though the Monday night meeting is still going on.
MCSO: Ed not present and no report.
SPANISH Intergroup: Santa said that they have 20 meetings this month that was attended by 6 volunteers there are 10. Inmates the prisons are being visited. Durango is meeting on Sundays at 11 AM the meetings are being held at cells D1, D2, D4, 0-5 D6 and D7. At the Lower Buckeye facility they are meeting on Saturday at 1:00 PM in M-1 and M-2. Special that’s to Craig for the Phoenix West Application.
SPANISH HNI Meeting Coordinator: This position is currently open.
Durango:
Frank said this this is a County Men only facility which is located at 3225 W Gibson Lane in Phoenix. The cross streets are 35 Avenue and Buckeye. There are eight buildings that we can go into daily almost at any given time especially during the day. One year sobriety required to be badged and the process takes about a month. They need support.
Towers/Tents/Estrella: John said that it is going good.
Lower Buckeye/4th Ave: John said that he has an opening on Tuesday night however nothing else to report.
Phoenix West: This position is currently open.
Federal: Dee said the Ex-Offenders may be approved to serve as a volunteer but in addition to the guideline for training and background and investigations the individual steps must be completed: Documented period of at least three years of crime-free conduct after release or a favorable report upon completion of probation or parole; Documentation of current employment or academic status;fully completed OF-612 or resume.
Alhambra: Bret said that the facility prefers that you have 3 years of sobriety however depending on criminal records 2 years might be eligible. If individuals would like to volunteer Brett is going to need to have the volunteers name and phone #’s and he will pass them on to QA. Person at Alhambra and will contact them. Badging will take a while as it is a first come first serve process.
Juvenile: Shelby not present no report.
Lewis: Myia said that they have 12 individuals getting badged. They have 71 meetings with in the facility and they are reaching 2/3 of the population. Warden has agreed to allow house meetings with in the facility. She is looking for a Co-Chair if someone would be interested. The badging process is going slow.
Florence/Eyman-Cook: Martin for John said a minimum of twenty two meeting per week are being held. Four are new since the last H&I meeting. They have 36 volunteers who are badged and 30 more are in the process. A meeting was held with Director Ryan wherein the following proposals were made:
· Set the minimum drug and alcohol abstinence requirement for three years.
· Retain five year minimum “off paper” requirement.
· Waive references.
· Continue to have HR personal not chaplains process badging.
· Allow Spanish-only speakers to be badged.
· Give AIMS credit for AA meeting attendance.
· Encourage private prison under state contract to provide badges with less hassle.
The Director has agreed to seriously consider all proposals.
Perryville: Cille said that they have 25 volunteers and several in process. They are still serving 6 units with AA meetings. They have started a new AA meeting on Saturdays at the Piestewa unit and had a great attendance at the first meeting. They are still short on volunteers because of illness, surgeries, vacations and snow birds however they are making it through. If someone is interested in
getting badged or guest speaking please contact her through the VWHI.org website.
Bridge the Gap: Jeff said that they meet on the 4th Thursday of each month which will be August 29th at Denny’s on 35 Ave and Bethany Home Rd. The meeting starts at 7:30 PM however come to eat before at 6:00 PM. He also said that total contacts from January to June
were 226 contacts and 26 of them were outside the Maricopa County and 6 of them were outside the state. All requests were followed upon. He said that they have $391.07 currently in the bank. There is a Financial Report on the back table. The BTG workshop is scheduled for Saturday Sept 6 at Gilbert Presbyterian Church 235 E Guadalupe Rd Gilbert, AZ 85234 from 10-1.
SRI: Hector said that the Summer Round Up was successful.
Agua Fria: Bret said that the 2014 AZ State Convention will be held 9/12-9/14 at the Sheraton Crescent Hotel. The 2014 AFI Anniversary will be held on 9/27/14 at the Peoria Community Center 8335 West Jefferson Street. 2014 AFI Thanksgiving Alcathon will be held on 11/27/14 at Crossroads West 7523 North 35 Avenue.
EVI: Ed not present no report.
OLD BUSINESS:
We have an opening for the Spanish Intergroup Liaison position.
Bridge the Gap will be incorporated with H&I Budget for next year.
There was no old business from the floor.
NEW BUSINESS:
The Maricopa County Juvenile is requesting some females to be back up for this facility.
There was no new business from the floor.
We went around the room for asking for birthdays and at 7:55 PM we closed the meeting with the Responsibility Pledge.
Yours in Service
Tracey J M